General Student Employment

when are paychecks issued? Students are paid on our payroll. Specific payroll information will be provided, upon your completion of your employee paperwork with a student employment representative. Ask your student employment representative about direct deposit.

do students need to pay taxes on the wages earned with the university? Wages earned by a student are subject to federal and state tax withholdings.

academic year While students are enrolled in classes, their wages will be exempt from FICA taxes (Social Security and Medicare taxes) if the position is classified as a part time position. Students who work in a limited number of positions, that have been approved to allow a full time work schedule, are not exempt from FICA taxes.

summer During the summer break, while employed and not enrolled in classes for more than five weeks, student wages, become subject to FICA withholdings. Students that are working in a position that is classified as a full time position, during the summer, will also be subject to FICA withholding. Students who work in a position that is classified as a part time position, and remain enrolled in class, and do have a break of more than 5 weeks, will remain exempt from FICA taxes.

Students attending Johnson & Wales University with F-1 or J-1 Visas are exempt from FICA taxes throughout their entire employment with the University.

may i work more than one job? Students are not eligible to participate in two positions simultaneously.

Timecards

how do i obtain my timecards? Federal Work-Study participants receive their initial timecards upon receiving their Work-Study assignment. Student Assistants and Teaching Assistants receive their initial timecards upon completion of the appropriate employee new hire/rehire forms with your student employment representative. Once in the payroll system, timecards will be mailed to your supervisor. For the most part, student employees at any of the University's practicum properties are not issued timecards; their hours are reported to payroll via a punch report.

what do i do if i lose my timecard? Reissued timecards can be requested from your student employment representative.

when are my timecards due? Timecards are to be submitted for processing on the payroll's established due date which is provided on the pay schedule for the bi-weekly payroll. The due date is also printed on each timecard. Late timecards may cause a delay in payment and may be processed with the next scheduled payroll cycle.

F-1/J-1 Visa Status Students

can i work in an on campus student employment position? Students with F-1or J-1 Visas can work on campus for the University.

how many hours can i work per week? Students attending Johnson & Wales University with F-1 or J-1 Visas are eligible to work up to 20 hours per week while they are currently enrolled in classes, including weeks partially enrolled in class.

can i work full-time during the summer or during school breaks? Students attending Johnson & Wales University with F-1 or J-1 Visas are eligible to work more than
20 hours per week during the summer or during official school breaks.

Students that are considering working more than 20 hours per week during the summer need to speak with their supervisor to determine the following; 1) the budget of the department in which they are employed is approved for the additional hours; 2) there is a work need for the additional hours and 3) student meets the three term consecutive enrollment requirement if they enrolled previous to the 200810 term. If you are unsure of your eligibility to work more than 20 hours per week, please speak to the International Center.

how do i obtain a social security number? The Social Security Administration issues social security numbers. Students attending Johnson & Wales University with F-1 or J-1 Visas may not begin employment until they have been issued a social security number which will be provided to you on a social security card.

*Beginning October 13, 2004, the Social Security Administration will not accept applications for new social security numbers until a student has been given an offer of employment from their campus of attendance. The necessary forms that must be submitted to the Social Security Administration to apply for a social security number will be provided by your campus and representatives. procedures for international applications

Once you have received your social security number, you will need to provide the number in order to complete the required employee paperwork with your campus' student employment representative.